Vending machines will live without online cash registers for now. Features of using online cash registers in vending machines Installation of cash registers on a vending machine
Vending is a form of retail trade in goods carried out through vending machines. In this case, activities can be carried out using both automatic machines (for example, dispensing coffee or tea, selling chips, water, etc.) and mechanical ones that are not connected to the power supply and accept payment in coins (machines for selling shoe covers, balls -jumpers, chewing gum, etc.).
Vending machines can also be used to provide various types of services: shoe cleaning, charging mobile phones, etc. Let's consider for vending, the transition order and cash register models.
Note: until 2014, this type of activity was classified as peddling trade and did not require the installation of cash register equipment.
Should the vending business switch to online cash registers?
To register an online cash register, you must draw up a corresponding application and send it to the tax authority. After the Federal Tax Service Inspectorate receives the application, it will assign a registration number to the cash register, which will need to be entered into the fiscal drive.
- Fiscalization of the cash register
After the registration number of the cash register is received from the tax inspectorate, it will need to be entered into the fiscal drive (FN) along with other information: name of the organization or full name of the individual entrepreneur, TIN, address of the location of the cash register (settlements), data on the OFD and taxation system .
After entering all the necessary information, you will need to print the first check at the cash register.
- Completing registration
After printing the first check, the data from it must be entered into the registration report, thereby completing the online cash register registration process.
Models of online cash registers for vending machines
As mentioned above, currently (as of April 2018) the CCP register includes 8 online cash register models, suggesting their use in an automatic device (vending machine). Let's take a brief look at each model.
PAYONLINE-01-FA
Manufacturer: Pay Kiosk LLC (Paykiosk)
Date of inclusion in the CCP register: 29.09.2016
Print Type: Thermal printing
Auto cutter: Yes
Print speed: 150mm/sec
Receipt tape: 80 mm
Peculiarities: compact size, easy connection, micro-USB connectors, Wi-Fi antenna, COM port, QR code printing.
Price: without FN from 12,000 rubles, and with storage for 36 months – 50,500 rubles.
Read also: New amendments to the law on cash registers, 54-FZ changes to online cash registers have been approved
PRIM 21-FA
Manufacturer: JSC SKB VT "Iskra"
Date of inclusion in the CCP register: 29.09.2016
Print Type: Thermal printing
Auto cutter: No
Print speed: 150 mm/sec
Receipt tape: 80 mm
Peculiarities: compact size, the presence of a retractor (a mechanism that allows you to pull an unclaimed check inside) and a presenter (a mechanism that prevents the check from being forcibly torn off before the end of printing), free program libraries for Windows, DOS, Linux.
Price: without a fiscal accumulator - from 45,000 rubles, with a financial fund for 36 months - from 60,000 rubles.
PAY VKP-80K-FA
Manufacturer: Pay Kiosk LLC (Paykiosk)
Date of inclusion in the CCP register: 06.02.2017
Print Type: Thermal printing
Auto cutter: Yes
Print speed: 220 lines/sec
Receipt tape: 80 mm
Peculiarities: compact size, high printing speed, presence of a retractor, presenter and light indication.
Price: without a fiscal accumulator - from 32,000 rubles, with a financial fund for 36 months - from 43,000 rubles.
RP System 1FA
Manufacturer: LLC "RP System"
Date of inclusion in the CCP register: 06.02.2017
Peculiarities: compact size, ability to connect a wide range of printers with receipt tape 44, 57, 80 or 120 mm, interfaces for connecting to terminals and machines: COM, USB, LAN, QR code printing, ease of installation and connection to a vending machine.
Price: fiscal registrar with financial tax for 36 months - from 25,000 rubles.
FA TREASURER
Manufacturer: LLC "Treasurer"
In the summer of 2016, Federal Law No. 54 was adopted, obliging entrepreneurs to install cash registers on vending machines from July 2018.
After this, a whole wave of rumors and speculation arose. Someone says that you can install a cash register on only 15% of coffee machines. Some people think that a vending cash register is a death sentence that will eat up all the revenue.
In fact, nothing out of the ordinary happened.
Let's look at the points.
1. Online cash registers for vending do not cost a lot of money
Most still remember the classic expensive cash registers with EXCL. But they have already been cancelled. Now the “cash desk” is a regular online monitoring with the sending of fiscal data. And it costs only 10–12 thousand rubles.
2. Electronic check – cheap and legal
You can install a thermal printer - it will cost about 15,000 rubles. But Federal Law-54 says about cash registers for vending (clause 2, article 1.2.)
“the user is obliged to issue a cash register and (or) check in paper and (or) electronic form.”
3. Almost all coffee machines are ready for cash registers
Perhaps the most common myth is that modern machines do not have the technical ability to install cash registers and you will have to sell them and buy some terribly expensive new items in return.
Let me reassure you right away - this is not so.
There are already online modems with the function of transmitting data to the tax office. And these modems are compatible with any machines that operate on the MDB and EXE protocols - and this is 99% of vending equipment. Even used devices from 2003 support the installation of such devices.
If you need a thermal printer (although, as I said, it is completely optional), then almost any machine also has space for installation. Perhaps a small-sized model will have problems with space - but you can attach the printer to the side of the machine in a special metal box.
Last but not least important is power. Modern thermal printers consume up to 2A, and the power reserves of modern machines allow you to additionally connect equipment up to 4A. So you have enough power to spare.
So, I repeat...
99% of machines will not have any problems providing cash service.
Look at the diagram of how a vending machine works with an online cash register - it’s all very simple!
4. No problems for “white” accounting
Some entrepreneurs are concerned that the tax authorities will see the proceeds. Yes, this is not very good news for those who prefer to hide their income. But in any case, this is a natural development of the industry.
For conscientious taxpayers, nothing will change. For those who prefer “gray income”, I advise you to get competent advice on taxes. Believe me, you will unexpectedly discover that for a beginning entrepreneur (especially in vending), white bookkeeping hides many advantages (including loans for business development, government subsidies and other benefits).
5. Didn’t have time? No problem
Everyone decides for themselves. And, of course, we do not encourage breaking the law. But the fact remains that a micro-business like vending is very difficult to verify.
Over the 8 years of SuperVending practice, our clients have only had 2 cases where they were issued a fine for not having a receipt in the vending machine. By the way, the fines were only 10,000, and they were later easily challenged in court.
70% of vending machines in Russia are installed not only without cash registers for vending, but even without registration of a legal entity. In fact, this is illegal business. But even for this, almost no one receives fines.
And if your business does not allow you to install cash registers on vending machines at all, perhaps it will be more profitable for you to be fined 10,000 rubles every five years than to spend money on installing a cash register on a coffee machine and paying a fiscal operator every month.
Adaptation to Federal Law-54 will cost the entrepreneur 25 - 40 thousand one-time and 500 rubles per month for routine maintenance of the modem and the operator.
Moreover, the equipment is easily installed on 99% of machines (even used in 2003).
Therefore, nothing threatens the vending business and there is no reason to worry!
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Publication date: 12/01/2016
Full name in Russian:
Limited Liability Company "Insales Rus"
Abbreviated name in Russian:
LLC "Insales Rus"
Name in English:
InSales Rus Limited Liability Company (InSales Rus LLC)
Legal address:
125319, Moscow, st. Akademika Ilyushina, 4, building 1, office 11
Mailing address:
107078, Moscow, st. Novoryazanskaya, 18, building 11-12, BC “Stendhal”
INN: 7714843760 Checkpoint: 771401001
Bank details:
General Director of Actual Management LLC,
Candidate of Legal Sciences
Especially for Taxcom company
The transition to online cash registers in Russia began in 2015 with the introduction of a corresponding pilot project and continued with the mandatory transition to cash registers with the transfer of data to the tax authority in 2017. There are exceptions to those who are required to switch in 2017: these are companies that use UTII, vending machines, and those located in hard-to-reach areas of the country.
When should you think about switching to new machines?
Vending machines are special devices that provide for the sale of goods using special automated vending machines. This method of trading has become widespread throughout the world, because you don’t need to have large retail premises, a lot of staff, cashiers, and you can simultaneously reduce the costs of a trading company. Today you can find both office vending machines and gaming machines for children. But for the most part, such devices are used by micro-enterprises and individual entrepreneurs who are not equipped with online data transfer. There is no need to worry and curtail trade until 2018.
